FISCAL
EXAMINATION SERVICES
Processes
for signature of the City Treasurer
application for request for bonding
and/or cancellation of bonds of
accountable officials and employees
of the City of Manila, he has
deputized; Reviews requests for tax
credit on business tax payments;
Reviews assessments made by the
Local Treasury Operations Officer
(Revenue Examiners) deputized to
examine the books of accounts of
business establishments; review of
documents relative to
pre-qualification, bidding, canvass
and resolutions or procurements of
supplies and materials; Preparation
of the Annual Plans and Programs of
the City Treasurer’s Office and
semi-annual Unit Performance
Evaluation Report; Conducts
researches on matters relative to
Local Taxation. Monitors reports of
accomplishments of the
divisions/services as required by
the City Treasurer. Performs other
functions as may be assigned.
LEGAL
& ELECTION UNIT SERVICES
Represents
the City Treasurer in all legal
matters in behalf of the City
Treasurer’s Office, acts in all
legal processes, complaints,
petitions, resolutions, court
orders, and subpoenas regarding
cases that involves the City
Treasurer’s Office; attend the
preliminary investigations before
the Fiscal’s Office and court
hearing/trials related to the case
submitted to the City Fiscal’s
Office. Coordinates with the Cash
Division on the matter of accepting
private checks: evaluates/reviews
administrative complaints
preparatory to the filing of
administrative charges: prosecutes
cases of personnel under the City
Treasurer’s Office acts on
official communications needing
legal knowledge and other office
matters: coordinates and
collaborates with the City Legal
Officer on cases filed in court in
behalf of the office: coordinates
with the COMELEC in various matters
pertaining to electoral processes.
FINANCIAL
& BUDGET SERVICES
Prepares
the budgetary proposal of the City
Treasurer’s Office and subsequent
supplemental budgets of the City:
maintains financial data vital to
the preparation of estimated income
probable of collection for purposes
of monitoring, budgeting, and
identifying reasons or causes on
decreases and increases in relation
to revenue collection. Maintains
records of actual operating expenses
and plans for capital requirements.
Prepares revenue projection based on
operating plans, proposed projects
and current expenditures of the
City. Reviews, evaluates and
processes requests for allotments of
the S.E.F.
FISCAL
CONTROL SERVICES
Takes
charge of the daily cash count and
verification of accountabilities of
various accountable officers. Takes
charge in closing and pre-setting
validating machines used in
collecting taxes and fees. Conducts
inventory of accountable forms. Take
charge in the verification of the
following:
-
Weekly cash position of the City
of Manila;
-
Daily deposit of collections due
to the National Government;
-
Cinema and Hawkers Tickets;
-
Entries made in the Business Tax
Register Forms; (temporarily
stopped)
Monitors
compliance with the prescribed
rules, regulations and procedures
pertaining to collections and
disbursements. Performs studies and
researches regarding internal
control system of collection and
disbursement. Performs other
functions that may be assigned from
time to time by the City Treasurer.
COMPUTER
SERVICES
Operates
a computerized point of payment
revenue collection system and
maintain data based on the said
system: Develops, implements and
maintain computer based information
system for planning and decision
making functions: maintains and
control comprehensive and reliable
data base on the taxpayers: prepares
annual reports of the office in
collaboration with the division
concerned: prepares and submit
special and regular reports.
ADMINISTRATIVE
DIVISION
The
Administrative Division composes the
following sections:
Personnel
Section - takes charge of the
Administrative and/or
implementation of all Personnel
Policies of the City Treasurer’s
Office in accordance with service
laws and office rules and
regulations. Prepares
corresponding office orders and
memoranda relating to personnel
and allied matters: handles all
personnel movements: performance
rating assets and liabilities,
longevity pay and adjustments,
attendance records, etc. Act as
secretariat for the promotion
board; prepares salary adjustment,
appointment, retirements leave
matters: keep all personnel file
of the City Treasurer’s
personnel.
Rental
Section - computes and records
rental and amortization/payments
of occupants of City Properties
and vendee-mortgages of City
Landed Estate; issues
corresponding order of payments:
prepares monthly collections
report, demand letters to
delinquent occupant and refers
cases to the City Legal Officer:
indorse and formally refers
issuance of transfer of
certificates of title of
vendee-mortgagors with complete
payments of the custodian of
titles: issues certificate of
payments.
Records
Section - receives voluminous
communications, correspondences
etc. including checks from GSIS
and Realty Taxpayers. Distribute
them to the office concerned and
releases the same after being
acted upon.
Accountable
Forms Section - Procures
Accountable Forms: and keeps a
complete records of all
requisitions and remittances made
by authorized requisitioners for
control purposes.
AH
Lacson/C.M. Recto
Overpass/Underpass - Enforces
collection of Underpass fees:
recommends new applicant to the
Mayor and cancellation of lease of
contract and delinquent stall
owners. Submits monthly report of
accomplishment to the City
Treasurer and the Mayor:
maintains, inspect and repairs
electrical and plumbing
installations. Maintains
cleanliness of the premises.
General
Services Section - Takes
charge of General Services
including the maintenance of a
clerical pool, security service,
mimeographing, messengerial,
manual workers, auto mechanics,
and similar services; issues
supplies and materials for the
Division.
ACCOUNTING
DIVISION
The
Accounting Division composes the
following sections:
Revenue
Bookkeeping Section - Sets up
and maintain records (book of
accounts to enable the City
Treasurer’s Office to comply
with Section 315, 344, 347,330 and
352 of the Local Government Code.
Maintains subsidiary records of
disbursement, an accurate and up
to date certification issued
pursuant to the aforecited
section.
Disbursement
Bookkeeping Section - Prepares
payrolls/vouchers for salaries,
PERA and other benefits of regular
employees. Prepares
payrolls/vouchers for salaries,
PERA ad other benefits of regular
and casual employees. Prepares
cash advance voucher of paymasters
and corresponding ROA. Maintains
individual ledgers for official
and employees of the City
Treasurer’s Office pertaining to
salaries wages, other benefits,
withholding taxes, and GSIS
deductions. Maintains records of
bond of all accountable officers
deputized by the City Treasurer.
Prepares cash flow statements
vis-a-vis projected income.
Perform other functions as maybe
required by law, regulation or
ordinance.
CASH
DIVISION
Collects
taxes and fees, fines and other
miscellaneous charges as well as
taxes due to national government and
issues machines validated receipt
and official receipts. Remits daily
collections to general teller,
supported by the daily cash report
(95-A), abstract of collection and
duplicates of official receipts.
Keeps and maintains cash book to
record daily collections. Secures
cash advance sufficient for each
quincena. Withdraws from cash
depository banks, pays wages and
salaries of official, employees and
maintains cash book to record daily
disbursement. Submits to the City
Cashier fully paid payrolls and
voucher together with report of cash
disbursement and abstract for
liquidations. Refunds balance of
cash advance each quincena in full
liquidation thereof. Remits daily
collection by teller and deputies
issued by the general teller of
liquidation receipt. Consolidates
collection of depository banks and
submits to the chief cashier
validated deposits slips. Gather
collection from different City
Market and field stations by the
travelling collectors. Abstract paid
payrolls and vouchers. Checks/
verified order of payments of teller
and deputies as well as error or
discrepancies detected in the
teller’s accountability. Transmits
to the Office of the City Accountant
all paid payroll/vouchers and all
supporting documents of revenue
collection reports.
Prepares/releases check to creditor
based on approved pre-audited
vouchers. Cancel checks and
facilitates redemption of dishonored
check. Supervises personnel/work in
the enforcement of provisions of the
revenue code of Manila and
rules/regulations pertaining to the
collection of market revenue and
other regulatory fees.
LICENSE
DIVISION
The
License Division composes the
following sections:
Municipal
Revenue Section - Assesses
and/or computes municipal license
fees, taxes and other charges due
from persons and business in
Manila. Files and issues printed
quarterly tax bill to tax payers
during payment periods. Prepares
and set-out tax assessment notice
and correspondence follow-up for
the collection of taxes. Registers
admission tickets of theaters and
other places of amusements. Issues
permits to engage in the retail
trade to alien retailers under R.A.
1180. Receives incoming and
outgoing communications, issues
true copies of municipal license
receipts. Inspects and examine
book of accounts of person,
partnership, or corporations
engage in business in Manila for
the purpose of verifying,
assessing and collecting the true
and correct amount of taxes due to
the City of Manila.
Business
License Inspection Section -
Verifies payments of taxes, fees
and other charges to determine
whether or not the taxpayers are
up to date or delinquent in their
tax payments. Follow up request
for re-investigation of tax cases
and other protest relative to tax
amounts.
Miscellaneous
Inspection
Section
- Inspects cinema houses and other
center of amusements to determine
compliance with existing laws
and/or ordinances.
Weights
& Measures Section -
Inspect instruments of weights and
measures being used in Manila.
Apprehends altered defective and
unlicensed instruments of weights
and measures being used in Manila,
and imposing corresponding
surcharges, penalty. Calibrated
and sealed said instruments
presented to the Office and
license the same. Registers and
issue licenses of calesa, caritela
and bancas. Keeps records and send
notices for payments of fee of
animal drawn vehicles and
bicycles.
REAL
ESTATE DIVISION
The
Real Estate Division composes the
following sections:
Tax
Registry Section - keeps
records of tax payments and
incharge of issuance of
certificate of payment and/or tax
clearance. Compiles and binds
triplicate copies of realty tax
receipts of payments for records
and reference purposes. In-charge
of filing to all tax declaration
and/or taxroll made and assessed
by the City Assessor’s Office.
Processes transfer of ownership
and collect transfer tax based on
sale/market value.
Tax
Enforcement Section - Sends
notice of realty tax delinquency
thru fieldmen. Computes realty
taxes with arrears and/or
registered mail. Enforce
collection of realty tax
delinquencies thru the following
remedies: (a) Public Auction, (b)
Issuance of Warrant of Levy (c)
Distraint and Levy of Personal
Property (d) Ordinary Civil Action
thru Legal Office. Field
verification of tax delinquent
properties to ascertain their
present condition/status as to the
existence of actual owner and
present address and actual
location and other matters to aid
tax collection. Represent office
in administrative/court hearing on
cases involving sale of delinquent
properties thru auction sale.
Billing
& Miscellaneous Section -
Takes charge in computations of
real taxes pertaining for current
taxes. Acts on request for tax
credit and/or tax refund.
In-charge of remittances of realty
taxes thru mail by private offices
or treasury officers. Storekeeper
of the division office supplies
and take charge of property
requisition and repairs. Prepares
realty tax collection reports and
statistics.
Organizational
Chart
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